MORE INFORMATION

Approve and sign Minutes   (previously distributed) prop. H Hutton sec. M D'Arcy

Matters arising   - not covered in the agenda. There were none.

Matters for consideration

*	New parish councillor - nobody had come forward, it was agreed to advertise in the Link.
*	Traffic - progress report. N Northcott reported that there had been no progress on the problems caused by the stadium parking. On Boxing Day the situation had been very bad with no control of parking on the roads and verges. Pedestrians were forced into the roadway. After some debate it was resolved that the clerk write to both councillors, the highways department and the Chief Executive of Oxford City Council expressing this council's extreme dissatisfaction and requesting that they jointly attend a meeting in the parish to answer questions.
*	Sign and garden - progress report. Scottish & Newcastle brewery had not replied to clerk's letter re termination of lease for sign and had not sent requested details for the return of the £200 they had credited to parish councils' account despite the required notice having been given over a year ago. The parish council proposed that G Surman be requested to remove the swinging part of the sign and also be asked to prepare a plan for a simple landscaping involving the 3 large stones from the old lock donated by Mrs Love. A design for a new swinging sign identifying the village would be prepared.
*	History guide - a sub committee consisting of J Smithson, M Norton and the clerk was convened for preparing further proposals in response to comments received on the first draft. Re-writing to be tackled for next meeting and layout to follow.
*	DTLR / OALC re adoption of new code of conduct - no action to be taken at present
*	DEFR consultation paper on quality parish and town councils - comments. None received, no further action to be taken at present
*	Homezone - clerk to put forward a proposal for the straight stretch of Heyford Hill Lane.

Planning

P01/W0940 93 Church Rd - Permission granted by SODC P01/W0844 1 Heyford Hill Lane (fence) - refused by SODC P01/W0988 8 Rock Farm Lane, room in roof - no strong views PC P01/W1028 35 Henley Rd, single storey extension at side- no strong views PC P01/W0568 1 Riverview, notice of appeal

Items for agenda of next meeting
Jubilee sign and garden

Date of next meeting   - Monday 4th Feb 2002 7.00pm in the village hall

Approve and sign Minutes   (previously distributed) prop. H Hutton sec M Inston

Matters arising   - T Sapey might be interested in being co-opted onto council. Clerk to invite him, other wise a notice to go in the next Link.
Enforcement proceedings against the squatters on the wharf were in hand by SODC.
M Norton brought along a sample of a chair suitable for the village hall, it cost £2.50 and there were 70 available. It was unanimously agreed that he be asked to put in a firm order for them.
M Inston had attended the recent area forum and had been shocked by the poor organisation, lack of information and irrelevance of subjects discussed to most parish councils. He did not wish to attend another forum.

Matters for consideration

*	Traffic - progress report. There was no progress apparent, there had been no response to Clerk's letters requesting a meeting and discussion of remedies for the parking problems and the parking had been as congested as ever on Saturday Feb 2. M Norton had taken some photographs showing this. It was resolved that N Northcott would contact R Tudor Hughes regarding his letter suggesting that the planning conditions be enforced and that if no progress or interest was shown by the City Council or the stadium owner then the press and Bill Heine would be approached.
*	Jubilee sign and garden - progress report. The Surmans had been approached to carry out this work but declined. M Norton would make enquiries of a firm who did work for him to see if they would be interested. Otherwise another commercial firm who was prepared to do design work as well as landscaping would have to be asked.
*	History guide - it was presented at the meeting and agreed that clerk would make minor amendments to the layout and then get a sample printed and some costings for the next meeting.

Planning

P02/W0018 19 Church Rd - single storey front conservatory P02/W0021 37 Henley Rd, two storey extension at side P01/W0988 8 Rock Farm Lane, room in roof - refused by SODC P01/W1028 35 Henley Rd, single storey extension at side-permission granted P02/W0065 47 Henley Rd Two storey extension P02/W0053 Radio mast etc. Sewage works P02/W0075/TM Relocation of radio mast etc, land adjacent A4074

Items for agenda of next meeting

Date of next meeting   - Monday 4th March 2002 7.00pm in the village hall.

Meeting closed at 8.00pm

Approve and sign Minutes   (previously distributed) prop. M Norton sec M D'Arcy

Matters arising Residents   of boat moored at The Wharf had spoken at length to N Northcott and said they were not squatters as they owned the boat. The enforcement officer was surprised they were still there but apparently the river navigation had red flags so movement was difficult.
Mr Sapey had been asked whether he would like to be co-opted onto the council. He said he would be very interested possibly in the Autumn but had too many commitments at present. An advertisement would go into the next Link.

District Councillor's report   Regarding the stadium traffic, J Stimson agreed to put on some pressure with the police and would talk to R Tudor Hughes and the Oxon CC re the signs. He would also comment to the City Council re the under parking provision and the possibility of rugby in the future which would exacerbate problems.
Park Homes improvements are proceeding very slowly and Mrs Hutton is not satisfied with progress.
He had received a letter from M Inston about the recent area forum, the forum had been a total waste of time.
The retrospective planning application for 40 Church Rd was to go to committee on 27 March following a councillor's site meeting in the morning. It was agreed to ask Mr Graham to be the parish council's representative at the evening meeting. Clerk would write setting out objections formally.
There had been media coverage of SODC's rubbish and recycling plans for the new financial year but the proposed system was still being debated by the policy development panel and local consultation would occur before implementation.

Matters for consideration

*

Traffic - progress report. R Tudor Hughes had no formal report to give but attended to discuss the stadium problems with the parish council and parishioners. N Northcott summarised the position to date which was that no progress had been made regarding either road signing to direct fans away from the village, no further parking had been provided at the stadium and the police were not preventing the illegal parking along roadsides and on verges. There was talk of a large rugby game to be held in April and also talk of permanent rugby fixtures in addition to the football, hotel and other used. This could only make matters worse. R Tudor Hughes said that traffic enforcement was a matter for the police which they were not carrying out. It was suggested that parish council invite police Inspector G Houlalla to a meeting to discuss this. He would be invited to next meeting along with R. Dix (R Tudor Hughes) would invite him. A major problem was that the City Council were the main planning authority for the stadium development and they were very difficult to deal with.

Income and expenditure   Prop. J Smithson, sec. M Norton
Clerk had attended the annual audit by District Auditor on 1 March. All was in order. It should be minuted that the accounts had been presented to the parish council for internal audit and approved before 20th September and the matters arising from the main audit should be reported to council.

Income		Expenditure Parchment (history sheet) Scottish & Newcastle (sign)	94.44 200.00
Total		Total	294.44

For information

Items for agenda of next meeting

Date of next meeting   - Monday 8th April 2002 7.00pm in the village hall

And future meetings  -  2002  May 13 (annual meetings),  Jun 10,  Jul 01,  Aug 05,  Sep 02,  Oct 07,  Nov 04,  Dec 02     2003  Jan 06,  Feb 03,  Mar 03

Approve and sign Minutes   (previously distributed) prop. H Hutton, sec M Inston

Matters arising   No reply from Env. Agency re village leaflets, Clerk to telephone.
The new chairs had arrived, some of the old ones were to be given to Orchard House and some to Nuneham Courtney.
Alan Graham had attended SODC planning committee re 40 Church Rd - it would be agreed subject to conditions

District Councillor's report   J Stimson had spoken to Chief Superintendent Govier re enforcement of parking measures especially at entrances to properties, she didn't think this was the best approach. He had met with H Hutton re ongoing problems and had asked for a letter from her to report to Rural Strategy working group.
The new waste collection system was still under review and a trial would take place in one area of the district.
H Hutton commented re the Park Homes site that Mrs Dunnett had been helpful and was writing to Mr Cooper but he had been very abusive to residents making complaints.

Matters for consideration

*	Adoption of code of conduct - prop. M Norton, sec. M Inston It was unanimously resolved that:- (a)   In accordance with section 51(1) of the Local Government Act 2000, the Council adopts the Model Code of Conduct set out in the Schedule to the Parish Councils (Model Code of Conduct) Order 2001 without amendment as the Council's Local Code of Conduct with effect from 15 April 2002. (b)   Every member of the Council shall sign a Declaration of Acceptance of Office incorporating the statutory undertaking to observe the approved Local Code of Conduct and return it to the Clerk by 14 June 2002 at the latest. (c)   The Clerk shall inform the District Council's Monitoring Officer as follows: (i)   that the Council has adopted the Model Code of Conduct as the Council's Local Code with effect from 15 April 2002 within five working days of the meeting approving the resolution set out in paragraph (a) above; and (ii)   that each member of the Council has signed and returned to the Clerk the undertaking to observe the Local Code of Conduct by 20 June 2002 at the latest.
*	New Audit regime - the audit commission was privatising its external audit system and had proposed that Burnett Swayne will be appointed auditor to all local councils in Oxfordshire. This will be jointly with District Audit. The parish council had no objection to this and was pleased that Mr N McKisack had agreed to continue as independent internal auditor.
*	Traffic - progress report, this agenda item was taken separately at the beginning of the meeting. Sgt Brown introduced Con. Brian Price who was based at Chalgrove at present due to a maternity leave, when that policewoman returned he would have more time for

Items for agenda of next meeting   Litter bins

Date of next meeting   - Monday 13 May 2002 7.00pm in the village hall (Annual meetings)

Election of Vice Chairperson   M D'Arcy was unanimously re-elected

Apologies for absence   Cllr R Tudor Hughes

Approve and sign Minutes   Prop. M Inston, sec. M D'Arcy

Matters arising   There were no matters arising

Matters for consideration

*	Annual parish meeting - this was to follow on from this meeting so N Northcott requested that any other items of business not on the agenda be deferred to June meeting.
*	Traffic - N Northcott had received an evaluation of junction proposals from County Highways, Richard Dix. He had put forward 3 proposals for the Brick Kiln Lane / Henley Rd junction:- 1. Change of junction priority markings on the road - £3,000 2. A mini roundabout - £30,000 3. Traffic lights - £150,000 After discussion the parish council decided to opt for option 2. The clerk would write to R Dix stating this and asking that consideration be given to possible access problems for nos 71 and 73 Henley Rd and also Lynnwood. N Northcott said that regarding buses, he had been in dialogue with S Usher who had been discussing the poor provision of buses to the village with a representative of Thames Travel. The issues raised had been raised before with the support of county councillor R Tudor Hughes and when changes had been made they had not proved economical to the bus company due to poor support from travellers. Clerk would write to endorse S Usher's letter.
*	Jubilee sign and garden N Northcott produced sketches he had obtained of possible designs for the sign. They were declared excellent and would be put to the parish meeting following to make a decision on which two to have. They were all so good that it was resolved to find out if permission would be given to make postcards of them for distribution in the village. N Northcott asked if anyone knew where time capsules could be obtained. M Inston had seen them once in a shop in Oxford and was asked if he could check whether this was still so. N Northcott had enquired and received a quotation from a contractor advertising in the Oxford Times re landscaping. Clerk would send out brief specification of works to this contractor and two others to get competitive quotes.

Items for agenda of next meeting  

Date of next meeting   - Monday 10th June 2002 at 7 pm in the Village Hall.

Meeting closed at 7.45pm

Minutes of meeting held April 30 2001   These had been posted on the parish notice boards prior to the meeting and were agreed by the meeting and signed by the Chairman.

Matters arising   - There were none

Chairman's report 2000- 2001   (Appended in full and summarised here)

Kassam Stadium   this had dominated council discussion through the year and was still causing problems, parish council was still pressing for improvements to traffic situation.
Village environment   traffic calming in conjunction with junction improvements were being considered and speedwatch monitoring was being carried out. Residents were requested to play their part.
Village hall   changes had been made to bookings system which were an improvement and also other items had made improvements within the hall. Chairman thanked outgoing officers of the VHMC for their hard work.
Fireworks displays   were quieter now thanks to co-operation of Four Pillars
Police liaison   Two policemen had attended last parish council meeting and it was hoped for more police presence in the village.
Oral history   10 accounts had been archived and a brief history of the village distributed to all residents.
Refuse collection   caused little concern but changes were occurring. Residents were urged to write to SODC with their views.
Millennium/Jubilee site   at corner of Church and Henley Rd. Landscaping, sign and time capsule being organised.
Recreation/play areas   goal posts and a youth shelter have been erected.
Abandoned cars   should be reported to SODC who will remove within 5-6 weeks of report
Appreciation   N Northcott expressed his appreciation for the contribution of D Bloomfield, and asked for a volunteer as the vacancy had not yet been filled. He thanked the council for its work and welcomed villagers to meetings.

District Councillor's report   None had been received

County Councillor's report   Appended in full

Statement of accounts 2000- 2001 (appended)

Matters raised by parishioners
M Hills thanked the Chairman and members of the parish council on behalf of the parish. He had noted that Mr Robinson had done this in the past and wished to carry on the tradition.
It was noted that the village hall gate had been broken by a large towed trailer going to the Four Pillars and turning in error.
Regarding the rubbish collection changes, a note would be put in the Link asking residents to contact M. Roland Jones with their comments.
The pictures sketched for the new signpost were discussed and two chosen. Clerk would write to the contractor stating our preference and requesting copywrite permission to use all the four pictures e.g. for postcards.

Meeting closed at 8.45pm

Approve and sign Minutes   Prop. M Norton, sec. M Inston

Matters arising   There were none

District Councillor's report   J Stimson apologised for being unable to attend the previous month's AGM and enquired whether there had been any further developments or complaints regarding the extra traffic generated by the stadium. None had been reported.
There was some progress on the Park Homes site in that model standards were now in force and the new conditions had not been opposed. There was still some ongoing problem with the drainage and water supply.
Due to the changes in the new code of conduct ward members who were also on the planning committee could no longer represent local views on the committee.
Refuse and recycling was still being debated though it seemed likely that some form of wheelie bin would be distributed.
There had been a meeting on the new local plan which had been accepted, the parish council would receive a copy as soon as it was available, additional copies would be £60 each. M Inston asked whether a recent report on the new local plan published in the local paper was accurate and J Stimson said it was.
There was some discussion with parishioners regarding the outline planning permission put in for 15 Henley Rd. and J Stimson advised that in regard to the application the parish council and interested parties could attend the meeting, if the application got that far, and could speak - 5 min for parish council and 5 min. total for interested parties. The proposal might not get that far if in the opinion of the planning officers it contravened guidelines. In any case the parish council supported local residents in their strong opposition to the proposal and would reply to SODC in that light. J Stimson offered his guidance if required in matters of bureaucratic procedure.

Matters for consideration

*

Traffic - There had been no recent complaints.

*

Jubilee sign and garden, time capsule - Clerk had sent brief specification and request for quotation to two landscapers who had expressed an interest but so far has had no reply. Clerk would check on progress. J Smithson had found a company who manufactured 'time capsules' for £245 + VAT. There seemed to be procedures to be followed to ensure the survival of enclosed material. M Norton thought maybe a sealed glass vessel would do as well. A parishioner reported that a capsule had recently been interred at the Four Pillars. There was a debate as to content, M D'Arcy thought it would be a good idea for local schoolchildren to be involved and M Inston proposed that material should contain written historical records, reminiscences etc. collated from already existing sources. Someone would have to collate this, ideally not from the parish council, but an interested parishioner/group. It was proposed that an appeal be put in the Link (being compiled now) saying - 'Time Capsule.' Suggestions and ideas for a Sandford on Thames time capsule

Income and expenditure   Prop. M Norton, sec. M Inston.

Income		Expenditure Holton village hall, chairs E Shatford, stamps OALC subscription Scion, grasscutting	175.00 23.00 167.10 1,191.45
Total		Total	1,556.55

For information   - M D'Arcy reported that the new football equipment in Fox Furlong was very successful and there was local demand for more 5 a side equipment to be placed in the Broadhurst Gardens play area. Also a youth shelter. He would report back details to next meeting.
Clerk reported that a very large wedding with many cars was expected in a couple of weeks time. Parish council agreed that recreation ground near railings could be used for parking if weather was suitable and if parking was stewarded.

Items for agenda of next meeting
Jubilee sign and garden, time capsule.
Recreation equipment.

Date of next meeting   - Monday 1st July 2002 7.00pm in the village hall.

Meeting closed at 8.20pm

Approve and sign Minutes   Prop Mr M D'Arcy, sec. M Inston

Matters arising   A copy of the SODC local plan had been received.
Also a timetable for new evening bus service. Clerk would write officially to thank Miss Sue Usher for her efforts in this respect.
New litter bins were now in place around the village.
There were still ongoing problems at Kiln Park, the owner had been given a list of 21 conditions to fulfil by November in order to achieve Model Standards. In addition to the water and drainage much work was needed to be done to the recreation area. Clerk was asked to write to SODC regarding slow progress.

Matters for consideration  

*	New councillor - following her expression of interest, it was unanimously agreed to co-opt Pat Tuson from Kiln Close to the parish council.
*	Jubilee sign and garden, time capsule - the sign had been made and just needed final painting. Sign writer would collect master designs from clerk and copy them on to board. They should be ready by the end of the month. Decision on time capsule was deferred until suitable material for filling it had been collected. N Northcott had visited county local history archive and was impressed and suggested that parishioners be asked to take any relevant and/or interesting material there.
*	Recreation / equipment - M D'Arcy reported that the Fox Furlong goalposts had been very successful and additional posts had been requested at the Broadhurst Gardens recreation ground. This was agreed, also that a quotation be sought for repairing the rubber safety surface at the existing play equipment. A youth shelter if a suitable quotation could be obtained. N Northcott would enquire. M Inston would liaise with M D'Arcy regarding the goalposts supplier and a proposal would be brought to the next meeting. The Willow trees at Broadhurst Gardens were growing into the recreation ground and N Northcott would also enquire about an estimate for tidying these. The six new tables for the hall had not yet been ordered, clerk would order 6 from Topline, the supplier of the tables and chairs ordered for the toddler group.

Planning   N Northcott had noticed from a newspaper that there were proposals to develop land at the south side of Grenoble Rd near the sewage works in the forthcoming Oxford City Draft Local Plan. Clerk to write to City Council regarding their development plans for this area.

Income and expenditure   prop. M Inston, sec. N Northcott

Income		Expenditure Topline contract furniture (toddlers) Clerk's salary & expenses	568.23 777.39
Total		Total	1,345.62

Items for agenda of next meeting
Clerk was unable to be present at next meeting, M D'Arcy would take notes for minutes.

Date of next meeting   - Monday 5th Aug 2002 7.00pm in the village hall.

Approve and sign Minutes   Prop Mr M D'Arcy, sec. M Inston

Matters arising P Tuson was welcomed as a co-opted member of the council, she had signed her declaration of office and register of member's interests and returned them to the clerk.

District Councillor's report   J Stimson reported on the ongoing situation at the Park Homes site. He noted that the parish council had made no direct response to the Local Plan consultation and reported that the changes to refuse disposal were still awaiting government guidelines.

County Councillor's report   - this took the form of a long discussion on Stadium / parking / Science Park developments which had been tabled on the agenda under matters for consideration. There had been no concrete developments but there was apparently a dialogue in process between the city council and the stadium owner and the owners of the Science Park and Trinity College regarding the Green Belt land opposite the existing Science Park.

Matters for consideration

*	Approve financial statement for 2001 - 2002 - this was approved, prop. J Smithson, sec. M Norton
*	Risk assessment - review insurance cover for public and employers liability. This was acceptable for the moment. New play equipment to be added to the schedule.

Planning

P02/W0432/O Part of 15 Henley Rd - permission refused P02/W0427 3 Rock Farm Lane, rear extension - permission granted P02/W0560 103 Henley Rd. - Conservatory to rear of property

Income and expenditure   prop. J Smithson, sec. M Norton

Income		Expenditure SODC bus tokens E Shatford, paper and envelopes	485.00 20.40
Total		Total	505.40

Items for agenda of next meeting   Jubilee garden and sign. Discuss putting a digest of the minutes in the next Link.

Date of next meeting   Monday 2nd September 2002 7.00pm in the village hall.

Approve and sign Minutes   (previously distributed) Prop. H Hutton, sec. P Tuson

Matters arising   There was still no progress on traffic calming, N Northcott had recently emailed R Dix of County Council requesting news but had no reply as yet. Clerk to write to R Dix regarding traffic calming, proposed roundabout and parking measures with copy to R Tudor Hughes.

District Councillor's report   J Stimson had telephoned with his apologies; he had nothing of immediate local interest to report, but said that he was involved in a potential dispute involving planning staff who had concerns about a recent job evaluation which took no account of out of hours working. Unison had written to members asking for their assistance.

Matters for consideration

*	Annual Return, Audit. - the annual return for the year ended March 31 2002 was approved and signed by the chairman. Prop. P Tuson, sec. M Norton
*	Jubilee garden and sign - the sign was completed and ready for hanging. Clerk produced some sample cards made from original art work, now parish council's property, and it was agreed to spend up to £100 getting some sets printed in single and folded formats for distribution to the public. Purchases from the parish council would be priced at cost price. M D'Arcy and P Tuson would investigate advertising landscapers to undertake the construction work of the garden.
*	Summary of minutes in The Link - M Inston would be asked if he would like to summarise main events of preceding 3 months to be included in future editions of the Link. The Link would be due out in the next week or two.
*	Rubbish on the recreation ground - a letter had been received complaining of the sudden large amount of rubbish left by young people using the recreation ground and suggesting a system of volunteers and a volunteer organiser to tidy up. It was thought that some parental discipline would be useful in preventing the problem in the first place, also it was not easy to find people prepared to volunteer time on a regular basis especially to organise others. It was agreed to ask G Surman to arrange to move the two existing large concrete bins because SODC would not empty them and even if they were lined, someone would have to be found to take out the lining weekly to a point where Grundons would collect them.
*	15 Pheasant Walk - Clerk to write re-iterating that parish council was not empowered and did not wish to sell the piece of land adjacent to this property. Maintenance should be included in the regular grounds maintenance contract.
*	Goalposts at Broadhurst Gardens/Overhanging trees, Broadhurst Gardens - N Northcott had produced a diagram of proposals for this area for the assistance of the council. G Surman had already started work on the tree and under brush clearing. He reported that

Planning   P02/W0441 8 Rock Farm Lane, Loft conversion, permission granted

Income and expenditure   prop.   , sec.

Income		Expenditure Scion Estates, grasscutting ORCC Cornhill Insurance (play equipment) M R Hyde - Jubilee sign Jack Morris - artwork for sign	1,279.49 20.00 83.46 550.00 75.00
Total		Total	2,007.95

For information   Clerk had again written to Oxon CC Highways dept regarding the dangerous state of Henley Rd pavement in the area opposite the Catherine Wheel in spite of a small patch having been made. A request would be made for an on site meeting to include this area and the problem of pedestrian access to Kiln Park.

Items for agenda of next meeting  

Date of next meeting   - Monday 7th October 2002 7.00pm in the village hall.

Meeting closed at 8.00pm

Approve and sign Minutes   Prop. M D'Arcy, sec. H Hutton

Parishioners questions   - N Northcott explained that correct council procedure was for items of concern to parishioners to be notified to a councillor prior to a meeting with sufficient notice for them to be relayed to the clerk for inclusion on the agenda. In the interests of good relations he proposed to allow a discussion before the main meeting but after District Councillor's report as J Stimson had another meeting to attend.

District Councillor's report   J Stimson introduced himself to the parishioners present. He reported that he intended to attend a meeting of I.P.A.S. (the park homes association) to be held in the village hall this Friday. The new planning regulations to be applied to small properties which he had mentioned before were to be held and the policy suspended pending further consultation.
The problem regarding staff conditions was still ongoing and there was still a possibility that senior staff would leave.
At the recent police liaison committee he had noted that there had been no police attendance at parish council meetings in his parishes and he would press for this to occur. The problem of abandoned cars should be helped soon by new police powers to impound after only 2 days. He stated that he had been critical of the new system of rule by 'cabinet' but had thought it might be better to work from inside rather than outside and so was standing in the next election for cabinet.
He asked whether parishioners had any questions. There were none.

Parishioners questions   Following the report re. Broadhurst Gardens recreation area at the last meeting, N Northcott had distributed the diagram indicating proposals for the area to local residents. Specific complaints were - 1. no consultation, 2. shelter will encourage 'incoming youth' from Littlemore, Rosehill etc., the area where it was proposed was very dark and hidden - couldn't it go on piece of ground at beginning of Heyford Hill Lane. 3. football goalposts would endanger children by encouraging them to climb into Thames Water compound to reclaim balls, 4. football goalposts were unnecessary because children put down coats and things, 5. by putting in a pair of goals the area would be 'deemed' to be a football pitch and would inhibit other use, 7. children already played happily and did not want any more facilities, 8. intimidation of local children by incomers, 9. much litter - cans bottles, signs of drug use.
N Northcott pointed out that informal consultation had occurred some time ago and that youth shelters were a recommendation of the police to give teenagers somewhere to go. Residents had complained when young people hung around in the public areas near their houses. If there was already a problem with incoming youth a shelter had not caused it because it was not yet there. The football goals at Fox Furlong had caused some agitation before they were put in but had subsequently proved successful. He suggested that if local children and residents were being intimidated by incomers then the police be contacted.

Matters arising from the minutes   - regarding the parking/traffic calming measures, N Northcott had corresponded with R Tudor Hughes and R Dix by email and discovered that there had been little progress, apparently City Council did not think it would get any money out of Kassam to pay for any measures. This seemed very feeble and not a sufficient excuse for Sandford residents to suffer. He had then received a letter and plans from P Egawhary which was a copy to be sent to affected residents regarding proposed on street parking restrictions. Clerk to write to P Egawhary noting this and requesting that Oxford Park Homes be added also pressing for traffic calming measures a mini roundabout and changes to the Church Rd junction for safety.
Clerk had met a surveyor from the County Council at 47 Henley Rd and he had agreed that the pavement was in a dangerous state, also that adjacent to no 45 and other areas. The two dangerous areas would be repaired immediately and the whole stretch of pavement up to Brick Kiln Lane junction would be put on a list for re-surfacing as soon as funds allowed. The surveyor pointed out other pavement crossings where heavy vehicles probably engaged in delivering building materials had compressed and damaged the surface. Also areas of sand and gravel coming from houses where building works were in progress. Apart from being dangerous this material washed into the surface water drains, blocking them and causing floods at times of heavy rainfall.

Matters for consideration

*

Freedom of information act 2000 - (documents previously distributed) Clerk had consulted hon auditor N McKisack. It was agreed that parish council should sign the declaration form and adopt the core model only. M Inston said that the council should take risk assessment very seriously especially in relation to the children's play equipment. For instance the swings etc really needed an informal check monthly as well as the annual RoSPA inspection. M D'Arcy was compiling a list of recommendations from the recent inspection, they would be put on the agenda for the next meeting. It was suggested that notices be posted and a notice be put in the next Link asking members of the public to report any faults that they noticed. The possibility of employing someone to do this and odd jobs around the village was discussed but it had not been possible to find anyone willing to do a few hours for the village hall in a similar capacity.

*

Jubilee garden and sign - G Surman would be asked if he could arrange for the sign to be put up before the next meeting. The cards and postcards from the designs for the sign had been printed and would be offered to village organisations at cost price for them to sell. M D'Arcy knew someone who would be prepared to give an estimate for the construction works at the proposed garden. Clerk would liaise with him and provide a specification.

Income and expenditure   Prop. M D'Arcy, sec. H Hutton

Income		Expenditure Playground Management Services MightyMart Leisure (football table) G Surman - Broadhurst Gardens E Shatford, Clerk's salary and expenses	204.45 699.13 140.00 777.39
Total		Total	1,820.97

Items for agenda of next meeting  

Date of next meeting   - Monday 4th November 2002 7.00pm in the village hall.

The meeting closed at 8.45

Approve and sign Minutes   Prop H Hutton, sec. M Inston

Matters arising   there were no matters arising

District Councillor's   report J Stimson had visited Miss J Ford regarding the flooding problem and hoped that County Council would have more radical solutions than just gulley cleaning.
Regarding Oxford Park Homes he had held a meeting with the Chief Environmental Health Officer and found that at present no one was designated in charge because of extreme staff shortages. He would press for a detailed survey to be included in the general one taking place in December.
Draft Local Plan re developing land opposite Science Park. He had attended a meeting at which it was suggested that Oxford City Council was hoping to breach the green belt and build on the land. He urged vigilance.
He was concerned at the lack of police action on parking, joy riders etc and also the lack of communication between the police and the parishes. He added that he had not been elected to the SODC cabinet. The parish council expressed regret at this.

County Councillor's report   this was covered in earlier part of meeting by N Northcott who requested that R Tudor Hughes keep parish council informed of any proposals for developing the land on south side of Grenoble Rd.

Matters for consideration

*

Broadhurst Gardens recreation ground - Nick Grierson was invited to speak on behalf of the Broadhurst Gardens and Yeftly Drive residents. The residents had held a meeting and produced a document outlining their concerns regarding the possible use of the recreation area by older children, joy riders etc and that the 'football pitch' would lead to problems. M Inston pointed out that rec. at B. G. was not exclusively for the use of immediate residents but for the whole area. There was a small children's playground at Janaway and also a successful kick about area at Fox Furlong. A similar kick about area was all that had been proposed - something to aim balls at rather than nothing as at present. M Norton said that no decision could be made at this meeting because parish council had only just received the proposal and would need time to study it. It seemed to him that child safety was of paramount importance and that considerable clearance of vegetation would help. N Northcott proposed that a sub committee consisting of three residents, three parish councillors and one young person be convened to meet soon on site to agree a proposal to be brought to December meeting. The proposal could be circulated to all residents via the December Link. Seconded, H Hutton. Nick Grierson would notify the clerk of proposed time and place and names of resident representatives.

Income and expenditure   Prop. M D'Arcy, sec. M Norton

Income		Expenditure Scion Estates grass cutting E Shatford (Parchment) E Shatford (stamps) The Link St Andrew's PCC	1,114.42 104.05 23.00 320.00 1.000.00
Total		Total	2,561.47

For information   Volunteers for Broadhurst Gardens sub committee would be M Norton, M Inston and P Tuson.

Date of next meeting   - Monday 2nd Dec 2002 7.00pm in the village hall.

Meeting closed at 8.45

Approve and sign Minutes   (previously distributed) Prop. M D'Arcy, sec. H Hutton

Matters arising   There were none

Matters for consideration

*	Broadhurst Gardens recreation ground - resident's committee had yet to meet. M Inston proposed that necessary tree lopping be carried out prior to agreeing plans as a maintenance item. M Norton also proposed that willows be pollarded at the same time to let in more light and air to the area. These proposals were agreed and should be carried out during the winter season. A sum would be set aside in next year's budget for equipment and works to the area.
*	Traffic matters - no more news and no replies to previous correspondence. N Northcott had received by hand preliminary notices from City Council showing proposed changes to parking areas in Grenoble road / Minchery Farm area but nothing for Sandford. Clerk would write to Peter Egawhary with copies to R Tudor Hughes, J Stimson, D Young and R Dix asking why there were no proposals for Sandford and requesting reply before end of December 2002
*	Maintenance items - some small items of complaint had been received from members of the public  o  Boundary fence at village hall was broken and a 'rat run' made by bicycles crossed into car park across the ditch behind the bus shelter. M Inston said that the fence had been removed to aid in ditch clearance.  o  The bus shelter was leaning towards the road. Clerk would inspect with a carpenter and see if repair was possible. A sum would be put in the budget and a re- examination take place in 6 months  o  The stone steps at the kissing gate were not easy to negotiate in some weather conditions and the footpath to Henley Rd was narrow at that point. M Norton said that they were old and historic steps. Clerk had previously written to County Footpath's officer asking whether anything could be done but received no reply.  o  Playground maintenance items should be carried out in accordance with RoSPA recommendations. Clerk would pass on some information regarding surfacing etc to M D'Arcy
*	Clerks salary 2002 / 2003 national award. This had now been published and it was agreed to increase the clerk's salary in accordance with the national guidelines.
*	Budget 2003 / 2004 (appended) It was proposed by N Northcott and seconded by M Norton that the budget proposals as set out be adopted with the addition of £5,000 being

Income and expenditure   Prop. M D'Arcy, sec. H Hutton

Income OCC repayment for grass cutting	591.00	Expenditure G Surman - sundry maintenance	143.00
Total	591.00	Total	143.00

For information   H Hutton had attended a meeting regarding Park Homes which had been very helpful and positive. SODC were intending to produce a new survey before Christmas.
Clerk to write to social services complaining that parish council had been given no notice of recently held meeting regarding the future of Orchard House.
Clerk to write to Environment Agency complaining of lack of lighting at the lock.
N Northcott asked whether anyone present was interested in being co-opted as a parish councillor until the elections next year because J Smithson was finding it difficult to attend meetings. M Hills said he would think about it and contact the clerk if he was interested.
A question was raised by a parishioner regarding the danger to children of spikes on the Church Rd recreation ground fence and it was agreed that G Surman would be asked whether he would be able to grind off spikes near the tree, also trim overhanging branches and repair a bench.

Items for agenda of next meeting
* Broadhurst Gardens recreation ground
* Traffic matters
* Jubilee garden and sign

Date of next meeting   - Monday 6th January 2003 7.00pm in the village hall

Meeting closed at 8.15pm

Welcome new councillor  M Hills was welcomed as a co-opted parish councillor and N Northcott regretted that J Burrows (Smithson) had to tender her resignation due to pressure of work.

Approve and sign Minutes  (previously distributed)   Prop. M D'Arcy, sec. H Hutton

Matters arising  (not covered in the minutes)

Clerk would ask G Surman to file railing tops near walnut tree, to repair broken seat back and obtain a skip and clear ditch near village hall and bus stop.

Clerk would obtain quotes for tree tidying, lopping etc at Broadhurst Gardens.

An action plan with outline costings for recreation equipment repair and maintenance would be prepared and tabled at the next parish council meeting.

Clerk would write to County Highways regarding the broken railings guarding the Northfield Brook, the graffiti under the bridge at Brick Kiln Lane, the broken Heyford Hill Lane sign, and the missing sign for Oxford Park Homes.

Matters for consideration

• Broadhurst Gardens recreation ground.
  The residents had still not notified the clerk of dates suitable for a meeting so that one could be convened with councillors M Norton, M Inston and P Tuson.
  The resident present at the meeting agreed to arrange this.
• Traffic matters.
  N Northcott had been in email correspondence with R Tudor-Hughes and county councillor David Robertson re October meeting. New directional signs for parking should be in place by this February.
  It had been suggested that the new leisure facility be closed on match days to alleviate the parking problem. Additional parking places were being allowed along Grenoble Rd.
  The proposed mini roundabout for the Henley Rd / Brick Kiln junction was still in hand.
  Clerk to write to David Young regarding the proposal that Sandford have a 'parish champion' for these items who would be asked to attend at monthly parish council meetings and report on progress.
  Clerk to write to M Brown, secretary of Oxford United at the Kassam Stadium to suggest that the scheme adopted at Southampton be adopted. This involved football tickets being sold combined with a local bus ticket which would act as a pass to the stadium from any Oxford bus coming that way.
  M Inston suggested that as many councillors and residents as possible attend the area forum meeting to be held in the village hall on 7th January to air local grievances. He, M Hills and H Hutton would attend.
• Jubilee garden and sign. There was no progress yet. A contractor had been contacted, shown the site and given a schedule of works but had not yet prepared an estimate. Clerk would contact a new resident of River View who had experience in garden works.

Date of next meeting  - Monday 3rd February 2003     7.00pm in the village hall

Meeting closed at 8.05 pm

Approve and sign Minutes  (previously distributed)   prop M Norton, sec. M Inston

Matters arising  Quotation for sundry maintenance items had been received from G Surman in the sum of £245 plus skip hire.
Also a quotation for repair and maintenance of recreation equipment as recommended in annual RoSPA inspection from C Brown in the sum of £511
It was resolved to accept these quotations with play equipment one being deferred until after first grass cut.

District Councillor's report  J Stimson asked whether members and parishioners had attended recent Area Forum held in the village hall and did they consider it useful. Some people had attended and found it of not particular interest.
It was expected that district council element of council tax would be about 7% this contained a sum for improved environmental protection mainly fly tipping control.
He regretted that the police liaison committee had been disbanded and was pressing for a replacement.
The other items of his report are covered in matters for consideration later in the agenda.

County Councillor's report  R Tudor Hughes had emailed N Northcott to tender his apology and enclosed some notes regarding budgeting at the County Council.

Matters for consideration

• Tenders had been sought for tree work in Broadhurst Gardens and Fox Furlong and the lowest tender by LH & AA Pullen in the sums of £1300 & £200 would be accepted. Clerk would request that work be completed by end of February.
  M Inston reported on the meeting held with Broadhurst Gardens residents on Feb 02. Those attending were - M Norton, M Inston, M Hills (parish council) and N Grierson, B Jones and D Pane (residents). Agreement was reached that:
  1. Priority was tree control and tidying
  2. Repair and maintenance of recreation equipment
  3. Provision of one extra item of play equipment to be chosen by local children
  4. Provision of one goalpost and backing to face away from houses and be near tree line
  5. In 2-3 years revisit proposal for a youth shelter.
  It was unanimously voted to adopt this report and undertake recommended action
• Flood control at Kings Arms - J Stimson mentioned a meeting of scrutiny committee to be held on Feb 20th and urged members and interested parishioners to attend. He recommended that an official representative be sent and he would put their name forward if so wished.
  Flooding would be discussed under two main heads:-
        river flooding - mainly responsibility of Environment Agency and
  
  

  ---

  455
        local surface flooding - the SODC officer with responsibility for this is Trevor Gvvynn
  The resident lock keeper Derek Bloomfield had sent a letter to N Northcott regarding flooding at King's Arms car park which had threatened to flood adjacent houses. He suggested that a reinforcement of the bank be undertaken, possibly as a joint undertaking by the parish council and the brewery. Clerk would contact brewery and Environment Agency to discuss this.
  The ditch behind the old mill development was not discharging properly into the farmer's field at the bottom of Church Rd. J Stimson said that a survey of all ditches in the District needed to be undertaken, landowners had responsibility for ditches.
• Traffic matters - N Northcott had received emails from R Dix saying that we now had a 'traffic champion' Peter Egawhary. So far there had been no communication from him. Clerk to write to D Young with copies to R Dix & R Tudor Hughes querying role of 'champion'
• Jubilee garden - G Turnbull from River View had agreed to design and work on this but would need help for the heavier elements. She would put in a bill based on hours worked when there had been some progress.

Income and expenditure  Prop. H Hutton, sec. M D'Arcy

Income		Expenditure
Total	0.00	Total	0.00

For information  Draft deposit local plan - Donnington Hospital Trust land. This was a document from SODC requesting comments on representations by the Donnington Hospital Trust to propose re designation of land at Heyford Hill, Littlemore and land in Sandford between Northfield Brook and Heyford Hill Lane as a major developed site rather than Green Belt.
The parish council would object on the grounds of maintaining some green land between Sandford and Littlemore, on traffic grounds and likelihood of increased flooding risk due to rapid surface water run off on hard surfaced land. J Stimson said SODC would argue for retention of Green Belt. Similarly, clerk would reply to Oxford City consultation on traffic and flooding concerns.

N Northcott had received a letter from A Graham complaining of presence of the unlicensed boat Madonna on the river. D Bloomfield said his line manager was aware of the problem and had the matter in hand.

Also a copy letter had been received from D Pane relating to the Four Pillars and noise nuisance from evening events. N Northcott suggested he also write directly to Sue Masih, Environmental Health, SODC (01491 823201) with his complaint as she had proved very helpful on other matters.

Date of next meeting - Monday 3rd March 2003     7.00pm in the village hall

Meeting closed at 8.30

Approve and sign Minutes  (previously distributed)   prop M Inston, sec M Hills

Matters arising  G Surman had inspected the bus shelter and said he thought it was unsafe in that the support posts were rotting at the base. N Northcott asked M Hills to liase with G Surman agree a design and work method with him and ask him to carry out the work as soon as possible.
Notice to move had been served on the boat Madonna.

District Councillor's report  J Stimson had attended the recent Forum on the Green Belt and heard arguments for and against development on it. He would continue to fight against breaching the Green Belt in his parishes.
The District's increase in Council Tax for next year would be +6.7%.
He regretted that a letter sent out to all Park Homes in the District had caused concern to residents and would be holding a meeting with them next week to discuss what the letter meant.
He had attended the recent meeting about flooding. Flooding from rivers and poor drainage was discussed, more funding was being allocated to improve drainage but there was some concern about the working of Thames Water's pumps. N Northcott said he had heard that an old canal from the sewage pumping station was full of foul water and discharging into Thames. Clerk would write to Environment Agency.
J Stimson would attend meeting of Police Authority and put forward concern that police were requesting large sums from the Council Tax and appeared to offer no commensurate service. Clerk to write expressing concern at lack of policing and difficulty of communication to Chair of Police Authority with copy to Chief Constable.

County Councillor's report  The bulk of R Tudor Hughes' report would be covered under traffic matters but he mentioned that he had attended a meeting in Sandford with G Hunt and J Ford regarding flooding. Improvements to Henley Rd drainage were about to take place and also there would be more money in next years' budget for an extra gulley clean.
He had written a letter to the Oxford Times arguing for a reduction in the number of county councillors and he urged parishioner to join him in this.

Matters for consideration

43.

Traffic matters.       P Egawhary was pleased to report progress, he has draft orders for match day parking provisions and double yellows for Sandford and Grenoble Rd were in the pipeline. M Hills asked what enforcement measures were. At present these only applied in the City but eventually the special parking provisions enforcement should apply to the whole area. A proposal for funding for a junction re-alignment at Church Rd./Henley Rd. had been put. This would cost about £5,000. It would form part of next years capital programme funding bids as a minor works traffic calming scheme and stood a good chance of succeeding. R Tudor Hughes was supporting it. R Tudor Hughes would

Planning  P03/WO128/RET (retrospective) - 57 Pheasant Walk. No comment

Income and expenditure  Prop. M Norton, sec. M Hills
The tender for next years grass cutting and maintenance was £4,011.77

Income		Expenditure VHMC hall hire for year	240.00
Total		Total	240.00

For information  A letter had been received from governors of Speedwell school requesting financial support for their project of giving all the present pupils of the school a book inscribed in celebration of the life of the school. Clerk had asked how many Sandford children attended the school and when this was discovered the matter would be discussed next month.

Items for agenda of next meeting

• Jubilee garden
• Bus shelter
• Oxford Conservation Trust
• Kissing gates

Date of next meeting  - Monday 7th April     7.00pm in the village hall

Meeting closed at 9.15

Approve and sign Minutes  Prop. M Hills,   sec. M Norton.

Matters arising  The bus shelter was found to be rotten and so demolished. Building a new one was to start this week. A basic shelter would go up first and then finishing cladding could be applied afterwards.
Sewage leakage into the Thames from pumping station at end of Heyford Hill Lane was still occurring. Clerk would write to Environment Agency and Environmental Health.

District Councillor's report  J. Stimson was not present but had sent a report.
He had attended committees about flood control, also police liaison and was attending a meeting regarding Park Homes next week about Model Standards.
He reiterated his support for non erosion of the Green Belt.

Matters for consideration

*	Traffic matters - Peter Egawhary reported that following last month's meeting he had made copies for the parish council of the original agreements made between Magdalen College, Oxford United and the City Council which included financial provision for traffic management in Sandford. He was investigating whether it would be appropriate to use some of the money eg for traffic calming. He was working on proposals for Grenoble Rd to absorb most of the excess match day parking and it was hoped that work could start in May/June of this year.
*	Jubilee garden - no further progress, N Northcott had spoken to G Turnbull regarding the design and H Hutton said that she had found someone prepared to lift the large stones when it was required.
*	Security measures at village hall - motor bikes and bicycles were still being brought on to the rec. It was resolved to lock the double gates and to ask B Hedges to quote for providing one new kissing gate by double gates and two replacement kissing gates at existing positions to allow buggy access and to move the notice board down to the gate near the church. G Surman would be asked to provide 2 or 3 strand barbed wire to existing fence posts by ditch behind bus stop and to provide new posts as necessary.
*	Auditor's report 2002 - 2003 The auditor's opinion was reported to the council and the Annual Return was approved and accepted by the council.

Planning  P03/W024 117 Yeftly Drive - 1st Floor rear extension. No comment

For information  There was a delay in completing the works to the footbridge at Fiddler's Elbow.
H Hutton had asked whether footpath down to Grenoble Rd could be cleared of rubbish by Science Park landscapers hut had no joy yet.
P Tuson said it was important for pram crossings to be provided in various places to enable prams, wheelchairs etc to be able to get into the village from the site. At present some people were marooned in their homes. Clerk would provide plan to be marked and help with a letter to P Egawhary.
Several litter bins were now without liners. Clerk would report this again to SODC.
The job of removing spikes to rec. fence by walnut tree was in hand.
Clerk would contact L Pullen re finishing the work and complaints at Broadhurst Gardens.

Items for agenda of next meeting

Date of next meeting  - Monday 12th May 7.00pm in the village hall (Annual meeting, followed at 7.30 by Annual Parish Meeting)

Meeting closed at 8.40 pm

Election of Vice Chairperson  M Norton agreed to stand and was unanimously elected.

Apologies for absence  - H Hutton, R Tudor Hughes.

Approve and sign Minutes  prop. M Inston,   sec. M Hills.

District Councillor's report  J Stimson spoke re. the challenge to Green Belt designation discussed at the last meeting, he had received many letters protesting at the proposal from Sandford residents. It would not be appropriate to discuss redesignation at Local Plan level so any discussion would not occur until revisions to the Structure Plan. He thought there was unlikely to be any change but said that local vigilance was important.
N Northcott suggested that Clerk invite representative of CPRE to our next meeting.
Cllr Stimson said that following the election, the Conservatives now control the SODC having 27 seats to 9 Liberal Democrats. He hoped to be on the planning sub committee for our area and for the local plan task group. He was arranging a meeting with Mr Lally regarding the Park Homes site and point raised for improvement. He hoped to be a member of the scrutiny committee to continue to monitor flooding problems.
He had received some correspondence from Broadhurst Gardens residents complaining of the tree lopping work being carried out.
Nothing had been decided yet about the proposed wheelie bins.

Matters arising  Traffic etc. N Northcott thought matters would be resolved soon and P Egawhary was getting things organized. He had said another 750 parking spaces were proposed at the stadium.
He had received a proposal re the Jubilee garden from G Turnbull. Clerk would ask for more detail and it was hoped to have something for the next meeting.
The notice board would be relocated from inside the rec. to a new position between the letter box and the telephone kiosk. A new notice board would be ordered and located near the post box in Heyford Hill Lane.
Clerk had obtained a version of an 'accessible' kissing gate from the County Council. It was agreed to order two for the Church Rd rec. to replace the existing ones.

Matters for consideration

*	Broadhurst Gardens.  The parishioners present voiced their disquiet on the progress and manner of working of the contractors doing the tree work. N Northcott explained the tendering process, how three quotations had been obtained from contractors and that the

Income and expenditure  Prop. M Norton,   sec. M Inston.

Income Bank interest VAT return 02/03 Precept 1st installment	310.72 1,031.46 4,500.00	Expenditure Mag Coll rent on rec. E Shatford (salary and expenses) G Surman (bus shelter) OPFA OALC	130.00 804.99 470.00 25.00 189.14
Total	5,842.18	Total	1,619.13

For information  OALC seminar in July for new councillors. P Tuson and M Hills expressed an interest.
The VHMC had recently held their annual meeting. The chairman had sent a letter to the Clerk requesting parish council backing and possibly financial support for making some improvements to the patio area. This was agreed and Clerk would ask him to provide details and costing for next meeting. Similarly for re-locating the basketball net.

Items for agenda of next meeting

Date of next meeting  - confirm for Monday 9 June 2003 at 7 pm in the Village Hall.

Meeting closed at 8.10 pm

Minutes of meeting held 13 May 2002  These had been posted on the parish notice boards prior to the meeting and were agreed by the meeting and signed by the Chairman.

Matters arising  -  There were none

Chairman's report 2002 - 2003   (Appended in full and summarised here)

Kassam Stadium  Still no action although it was thought there might be some progress soon.
Village environment  Traffic continues to build.
Village hall  is in good shape and disturbances now minimised.
Ditch  alongside village hall has been dug out to assist drainage. Fence will be reinstated soon to protect young planting.
Bus shelter  had to be demolished because structurally unsafe and a new one has been erected.
Fireworks displays  no longer a problem.
Police liaison  Still no police locally in spite of reassurances last year. No officer has attended a meeting of parish council and people were uncertain where our local officer was to be located.
Oral history  10 accounts had been archived and a brief history of the village distributed to all residents.
Refuse collection  Still no change.
Litter bins  had been placed at new sites around the village.
Green belt  proposals had been made to change the designation of two areas of the village to allow for possible future redevelopment.
Football table  The parish council had been pleased to assist the youth club in their purchase of this item.
Bus service  Sue Usher was thanked for her tireless efforts to improve our bus service.
Millennium/Jubilee site  at corner of Church and Henley Rd Sign had been erected and garden would follow shortly. Local history leaflet had proved very popular.
Recreation/play  areas continue to be a focus of council attention.
Abandoned cars  have been less of a concern this year.
Appreciation  N Northcott expressed his appreciation for the contribution of M D'Arcy who had decided not to stand for re-election.
He thanked the rest of the council for continuing to serve following re-election and asked for a volunteer as one vacancy had not been filled.
He especially thanked Miss J Ford for all her tireless work in keeping the village environment in order. Her work was much appreciated.
Focus for next year
* Impact of Kassam development
* Preservation of Green Belt
* Maintaining pressure on environmental agencies
* Helping ourselves to keep village attractive and safe.

County Councillor's report  None had been received.

Statement of accounts 2000-2001  (appended)
Before presenting the accounts, the clerk expressed the thanks of the parish council to Mr N. Mackisack who so generously acted as the parish hon. internal auditor.
The accounts were presented by the Clerk and adopted by the meeting.

Matters raised by parishioners

There were none.

Meeting closed at 8.25 pm.

Approve and sign Minutes  Prop. M Inston,   sec. M Norton.

Matters arising  N Northcott had received a letter from R Tudor Hughes re. possibility of Magdalen College developing land to South of Science Park.
Kissing gates and notice board for Heyford Hill Lane had been ordered.

District Councillor's report  J Stimson reported that standing orders regarding the make up of Planning Committee had been revoked and now there was just one enormous committee; All members had to attend site visits throughout the District which was very time consuming and expensive. It was an alleged progress but actually slowed things down. He was pushing for a reconsidering.
At the Cabinet meeting he raised the matter of the defunct police liaison committee. Apparently now the police would have power to choose members of the proposed new committee. He had asked the Chief Executive to protest to the police.
He had met Mr Lally to discuss action on the Park Homes site and Mr Lally was to return with changes to the licence conditions to enforce phased changes to spacings to help residents. At present this was not happening.
At the Local Plan task group meeting there was a proposal tabled for the sewage farm site to extend boundaries for operational development. He would welcome any comments from anyone with local knowledge.
He had received many letters from local residents opposing any change to the Green Belt designation and would attempt to make contact with a speaker from the CPRE to talk to a parish council meeting.
In reply to a question from the floor about the intention of Brookes University to sell their residential accommodation in Heyford Hill Lane he said that they would not be allowed to extend any use beyond what was there at present.

Matters for considerati